Concessions - The State Fair of West Virginia

Each year the State Fair of West Virginia hosts hundreds of food concessionaires, outdoor & indoor vendors, non-profit organizations and many others. The planning process for concessions/commercial exhibits takes place throughout the entire year leading up to the Fair in August.

Anyone who is interested in showcasing their business/organization at the Fair is encouraged to read ALL points of General Information listed at the bottom of this page prior to placing an application. All applications are reviewed and considered based on needs of the Fair and requests of Fair goers.

Space Applications Now Available

Grandstand Marketplace, Outdoor Retail Sales & Displays, or Miscellaneous Nonprofits

From year to year a variety of opportunities exist, including shorter exhibit segments vs. participating for the full nine day fair. If you represent a non-profit organization that would like to participate in an upcoming Fair but only have the resources to staff space for 1 to 2 days, then please inquire about our ‘Community Service Tent’.

All vendors and their staff are required to have gate admission for each day that they wish to enter the Fair

Outdoor Vendors

All rental fees are based on FRONT FOOTAGE of space assigned. Fees are charged per foot. Outdoor concessionaires who need to rent a tent for their exhibit may do so through the State Fair. Spaces are assigned in 5’ increments with a minimum of 15’ being required. Space fees begin at $525; utility fees are additional and will be outlined when a lease agreement is presented.

Application for Space Consideration

Indoor Grandstand Marketplace

Indoor booth spaces are 10 x 10 and 10 x 13. Some spaces will have special features. Prices start at $510 and up for all nine days of the fair and include electric. Water is not available. Phone service and gate admission for staff are extra.

Application for Space Consideration

State Agencies

Please note that ONLY official State Agencies qualify for space inside the West Virginia Building and ONLY Agricultural Agencies, approved by the West Virginia Department of Agriculture, qualify for space inside the Gus R. Douglass Annex.
Booth spaces are 10 x 10 with electrical service to each booth. Limited storage available. State agencies must submit an application before being considered for space in either the West Virginia Building or the Gus R. Douglass Annex. Spaces are limited and require a nine day commitment of staff and resources. Any agency that can not fulfill this commitment should consider a Community Service option.

Application for Space Consideration

Food Vendors

Food vendors pay a base rent against a %. The base rent is based on front footage for mobile stands and square footage for permanent stands. Utility fees are additional and will be outlined when a lease agreement is presented.

Application for Space Consideration – Food

Arts & Crafts

Arts & Crafts vendors are now housed on the North side of the Underwood Youth Center Building under a 60 x 60 tent.

Our commitment to showcase handcrafted items stays true and we welcome all crafters to download and submit an ‘Application for Space Consideration’ to our office. We will also consider items that are showcased and/or giving a ‘live’ demonstration for this area.

GENERAL INFORMATION

Applications are required of ALL vendors (no exceptions).
Deposit requirements differ based on the type of concession.
Photos are required of each concession or exhibit and/or service or product materials.
Preference is given to applicants who previously participated successfully at the State Fair and fully complied with the terms and conditions of their contracts. We typically receive more inquiries than we can accommodate.
Because we strive to contract only the highest quality commercial exhibits and concessions, the openings are very competitive.
Anyone chosen to receive a contract with the State Fair must have the qualifications and experience to serve our guests. Good references and a proven record of quality service are necessary for anyone seeking to offer their commercial presentation at the State Fair of West Virginia.

You will NOT receive communication about your application until there is availability in the area where you have applied. Spaces are assigned to provide a variety of goods and services to our customers. Your application will be kept on file for three (3) years and you may be contacted at any time. Additional questions should be addressed to our Concessions Manager, Randi Nikolas, by e-mail, events@statefairofwv.com, or by calling, 304.645.1090.